ARTICLE I - NAME

The name of this organization shall be THE INDIANA DAIRY GOAT ASSOCIATION, INC. hereafter called the Association.

ARTICLE II - PURPOSE

The objects and purpose of the Association shall be:
1. To develop and promote the dairy goat industry in the State of Indiana.
2. To promote the breeding and raising of purebred and high grade dairy goats in the State of Indiana.
3. To educate the public as to the value of dairy goats and dairy goat products.
4. To educate the membership in all phases of dairy goat husbandry.
5. To extend membership in the Association to all owners and breeders of dairy goats, and other persons interested in the dairy goat industry.
6. To promote and encourage the exhibition of dairy goats at all fairs in the State of Indiana.
7. To encourage study and research in the field of dairy goat husbandry in the agricultural department of our state university and other schools.
8. To promote closer fellowship among the members of the Association through meetings, conferences and correspondence: to encourage the interchange of helpful ideas: and to promote the interests and make possible the protection of all members in good standing.
9. To co-operate with local associations in the State of Indiana and other associations outside of the State of Indiana for the good of the dairy goats industry.
10. To encourage membership and involvement in a national registration organization, such as ADGA and/or AGS.

ARTICLE III - HEADQUARTERS

The headquarters of the Association shall be where the president of the Association resides or shall designate.

ARTICLE IV - OFFICERS

The officers of the Association shall be: President, Vice President, Secretary, Treasurer, and six (6) Directors, which shall constitute the Executive Board of the Association. Newsletter Editor shall sit on the Board of Directors with no voting power. President, Vice President, Secretary, and Treasurer shall serve for one (1) year or until their successors are elected. Members of the Board of Directors and the Newsletter Editor shall serve for two (2) years or until their successors are elected.

ARTICLE V - DUTIES OF OFFICERS

PRESIDENT

1. Preside at all regular and Board of Director meetings.
2. See that constitution and by-laws are adhered to.
3. Appoint, and be a member ex officio of all committees.
4. See that other officers and committees shall fulfill their duties for which they are appointed or elected.
5. Keep careful watch at election, appoint three (3) to serve as Tellers, and announce the results to Association.
6. Sign all minutes after approval.
7. Call special meetings on approval of Executive Board or written requests of ten (10) or more members.
8. Call Board of Director meetings when necessary.
9. Act as Chairman of Executive Board.
10. Be answerable to Board in the manner of execution of his duties.
11. Adhere to Job Description adopted by Association.
12. Make sure that other Officers, Board of Directors, and Committee Chairmen adhere to their Job Descriptions, adopted by Association.

VICE PRESIDENT

1. Assume duties of President in his/her absence.
2. Adhere to Job Description adopted by Association

SECRETARY

1. Keep correct and impartial records of all meetings and read same at next session.
2. Handle necessary correspondence.
3. Adhere to Job Description adopted by Association.

TREASURER

1. Keep record of members and addresses and their dues accounts. Notify members when dues are payable.
2. Handle all funds, Pay all bills after being duly passed on by Association.
3. Keep careful account of income and expense of Association
4. Give financial report at each regular meeting and have books audited for yearly report at the January meeting.
5. Custodian of Charter. Pay annual fee to keep it alive.
6. Present a complete list of all paid-up members to the Newsletter Editor in February, for publishing in the March newsletter.
7. Adhere to Job Description adopted by Association.

DIRECTORS

1. Oversight of Officers of Association in advisory capacity.
2. With the four (4) officers make up the Executive Board which handles . all urgent business between regular meetings.
3. Adhere to Job Description adopted by Association.

Elected or Appointed Officers

You must be an IDGA member to hold any elected or appointed position in IDGA. If any elected or appointed member is absent from three (3) consecutive meetings without reasonable excuse, or in the event of death, such position as he/she may hold shall be declared vacant. An IDGA member shall be elected to fill the un-expired term, on the approval of the members present.

ARTICLE VI - MEMBERSHIP

1. Any reputable person, firm, or corporation, interested in dairy goats shall be eligible for membership in the Association, upon making proper application with the understanding that such member shall abide and be bound by the by-laws, rules and regulations of the Association, now in force and or which may hereafter be adopted.
2. All applications for membership must be accompanied by yearly membership dues.
3. All applications for membership shall be addressed to the Treasurer of the Association.

ARTICLE VII - MEMBERSHIP FEES AND DUES

Membership dues shall be payable on or before December meeting. A portion of said dues will be given to the Newsletter Editor to finance the publication of the newsletter. Amount of dues can be changed by 2/3 vote of members present and voting. Membership dues entitle member to one (1) vote at Association meetings and yearly subscription to IDGA Newsletter. When multiple names are on a membership, only one (1) person may vote at Association meetings and only one (1) IDGA Newsletter subscription will be received.

ARTICLE VIII - AMENDMENTS

The constitution and by-laws of the Association may be amended at any meeting of the Association by two-thirds vote of the members present voting, provided written notice of the proposed amendments and their contents shall have been mailed to all members thirty (30) days (or more) prior to the date of the meeting. Persons desiring to submit amendments must bear the cost of notifying all members of the Association, but may be reimbursed for same by majority vote at the meeting at which proposed amendment is passed.


BY-LAWS

ARTICLE I - MEETINGS

There shall be a minimum of four meetings yearly to transact business and to promote interest in Capriculture. Places of meeting to be decided by the members or the Executive Board and announcements sent out to all members via the IDGA Newsletter prior to each meeting. President may call a special meeting on approval of Executive Board or written request of ten (10) or more members.

ARTICLE II - ELECTIONS OF OFFICERS

President shall appoint Nomination Committee at the May meeting. Nominating Committee shall present a slate of officers and committee chairman at the October meeting for members to vote on. Nominations from the floor shall be accepted for all positions. Members shall vote at the October meeting for President, Vice President, Secretary, Treasurer, three (3) members of the Board of Directors, State Fair Representative, and Hoosier Classic Chairman yearly. Newsletter Editor shall be elected every two (2) years, in odd numbered years.

ARTICLE III - QUORUM

Fifteen (15) members of the Association shall constitute a quorum for the transaction of business.

ARTICLE IV - ELIGIBILITY TO VOTE

Only those members having dues paid up are eligible to vote. Only those members having dues paid up are eligible to vote at the Association meetings. (This coincides with Article VII-Membership Fees & Dues).

ARTICLE V - OFFICIAL ORGAN

The Indiana Dairy Goat Association, INC. Newsletter shall be the official organ of the Association.

ARTICLE VI - EXECUTIVE BOARD MEETINGS

The Executive Board shall meet at the call of the President or request of two (2) Board Members.

ARTICLE VII - ORDER OF BUSINESS

1. Call to order
2. Roll call of Officers and Chairmen of Committees
3. Reading and approval of Minutes
4. Financial Report and approval
5. Reports of Committees
· Officers (President, Vice President, Secretary & Treasurer)
· Board of Directors
· Standing Committees (such as Hoosier Classic, Newsletter, State Fair Youth, and Youth Rep.)
· Special Committees (Committees appointed to exist only until they have completed a special task. Example- Constitution Committee.)
6. Unfinished Business and General Orders New Business
7. New Business
8. Election of Officers, Board Members, State Fair Representative, Hoosier Classic Chairman, and in odd numbered years the Newsletter Editor. (October meeting)
9. Announcements
10. Adjournment

THE INDIANA DAIRY GOAT ASSOCIATION, INC.

ORDER OF BUSINESS

(Article VII)
(Constitution and By-Laws)
1. Call to order
2. Roll call of Officers and Chairmen of Committees
3. Reading and Approval of Minutes
4. Financial Report
5. Reports of Standing Committees
· Board of Directors
· Education
· Hoosier Classic
· Newsletter
· State Fair
· Youth Activities
· Youth Representative
6. Reports of Special Committees
7. Unfinished Business and General Orders
8. New Business
9. Election of Officers, Board Members, State Fair Representative, Hoosier Classic Chairman, and in odd numbered year the Newsletter Editor - October meeting.
10. Announcements
11. Adjournment

ALL MEETINGS SHALL BE GOVERNED BY ROBERT’S RULES OF ORDER

Revised April 6, 1990
Revised February 3, 2001