IDGA

INDIANA DAIRY GOAT ASSOCIATION, INC.

JOB DESCRIPTION - HOOSIER CLASSIC CHAIRMAN

1. Shall be elected every year at the regular voting time for all officers for a one year term.
2. Shall be responsible for getting judges for the up coming year's Show.
· Preferences for judges shall be obtained from IDGA members at the May membership meeting for the following year's show.
· Attempts to get judges on the list in numerical order shall be made, keeping in mind cost and expenses of the judges.
· Responsible for sending contracts to the judges.
(1) Contracts shall contain all costs and all services IDGA is to provide. Costs would be judging fees, airline or mileage costs, meals, motels, and etc.
· Responsible for either picking judges up at airport and getting them to their hotels or having someone else do it. Also for getting judges from hotel to fairgrounds.
· Responsible for seeing that judges have motel reservations, meals and refreshments during the show.
3. Responsible for securing doe kid for raffle.
4. Responsible for setting up committees and making sure that committees are functioning as they should.

COMMITTEES NEEDED:
· Announcers
· Auction
· Booths for Vendors
· Hay & Straw to sell and Shavings for holding pens.
· Health (must notify the State Board of Animal Health of time and place of show)
· Hospitality Table
· Pen Set Up - including holding pens and Pen Assignments
· Publicity - Vice President shall always be Chairman of this Committee
· Raffle Tickets
· Ribbons & Rosettes
· Ring Stewards
· Star Milk Competition - includes hiring milk tester and verifying that Milk Competition is sanctioned with ADGA
· Trophies

Responsible for getting Secretary or Secretaries for show.
· Chairman responsible for getting up-dated entry form to Secretary on time to apply for ADGA Sanctioning.
· Show Secretary responsible for applying for ADGA Sanctioning.
· Show Secretary responsible for getting pre-paid entry fees to IDGA Treasurer for deposit within 7 days of receiving said entry fees.
· Show Secretary shall keep detailed records of pen fees, entry fees (both pre-paid and late), number of animals entered, and entry fees for Milk Competition.
· Show Secretary shall present financial reports on shows by the November meeting and have extra copies available of the Show Reports for those members wanting a copy.
5. Responsible for up-dating Hoosier Classic entry form and getting it to the IDGA Newsletter Editor to be mailed out by the deadline set by the Editor.
6. Responsible for keeping an up-dated mailing list for the Hoosier Classic.
7. Make sure Judges have bucket of water and towels at ring side to wash their hands in.
8. Make sure sound system is hooked up and working.
9. Reserve fairgrounds for the following year upon completion of shows. A change of location requires IDGA Club approval.
10. Responsible for turning all files and pertinent information over to the new Chairman when one takes over.

SUGGESTIONS:
1. Keep in constant contact with Committee Chairmen to be sure they are doing their jobs.
2. Contact Judges 2 to 3 weeks before show, to be sure their plans are still the same.
3. Bring water hose so that rings can be wet down before shows.


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	Hoosier Classic Chairman INDIANA DAIRY GOAT ASSOCIATION, INC. JOB DESCRIPTION - HOOSIER CLASSIC CHAIRMAN 1. Shall be elected every year at the regular voting time for all officers for a one year term. 2. Shall be responsible for getting judges for the up coming year's Show. · Preferences for judges shall be obtained from IDGA members at the May membership meeting for the following year's show. · Attempts to get judges on the list in numerical order shall be made, keeping in mind cost and expenses of the judges. · Responsible for sending contracts to the judges. (1) Contracts shall contain all costs and all services IDGA is to provide. Costs would be judging fees, airline or mileage costs, meals, motels, and etc. · Responsible for either picking judges up at airport and getting them to their hotels or having someone else do it. Also for getting judges from hotel to fairgrounds. · Responsible for seeing that judges have motel reservations, meals and refreshments during the show. 3. Responsible for securing doe kid for raffle. 4. Responsible for setting up committees and making sure that committees are functioning as they should. COMMITTEES NEEDED: · Announcers · Auction · Booths for Vendors · Hay & Straw to sell and Shavings for holding pens. · Health (must notify the State Board of Animal Health of time and place of show) · Hospitality Table · Pen Set Up - including holding pens and Pen Assignments · Publicity - Vice President shall always be Chairman of this Committee · Raffle Tickets · Ribbons & Rosettes · Ring Stewards · Star Milk Competition - includes hiring milk tester and verifying that Milk Competition is sanctioned with ADGA · Trophies Responsible for getting Secretary or Secretaries for show. · Chairman responsible for getting up-dated entry form to Secretary on time to apply for ADGA Sanctioning. · Show Secretary responsible for applying for ADGA Sanctioning. · Show Secretary responsible for getting pre-paid entry fees to IDGA Treasurer for deposit within 7 days of receiving said entry fees. · Show Secretary shall keep detailed records of pen fees, entry fees (both pre-paid and late), number of animals entered, and entry fees for Milk Competition. · Show Secretary shall present financial reports on shows by the November meeting and have extra copies available of the Show Reports for those members wanting a copy. 5. Responsible for up-dating Hoosier Classic entry form and getting it to the IDGA Newsletter Editor to be mailed out by the deadline set by the Editor. 6. Responsible for keeping an up-dated mailing list for the Hoosier Classic. 7. Make sure Judges have bucket of water and towels at ring side to wash their hands in. 8. Make sure sound system is hooked up and working. 9. Reserve fairgrounds for the following year upon completion of shows. A change of location requires IDGA Club approval. 10. Responsible for turning all files and pertinent information over to the new Chairman when one takes over. SUGGESTIONS: 1. Keep in constant contact with Committee Chairmen to be sure they are doing their jobs. 2. Contact Judges 2 to 3 weeks before show, to be sure their plans are still the same. 3. Bring water hose so that rings can be wet down before shows.
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