INDIANA DAIRY GOAT ASSOCIATION, INC.

JOB DESCRIPTION - STATE FAIR REPRESENTATIVE

1.  Shall be appointed by the president for an unlimited term.
2.  Shall note all complaints, requests and suggested book (rule) changes form Association members pertaining to  Fair shows-both Open and 4-H.
3.  Make a list of request, complaints, changes in books and judges to present to Barn Director and First Assistant
            List of request, complaints and changes in books must be presented to association members and voted on and approved before presenting to barn director.
4.  Present lists of requests, complaints, and suggested changes in books to barn director and   entry department secretary and firs assistant
5. If possible set up a meeting with the barn director and first assistant to go over lists of request, complaints and changes
            Notify association members of time and place of meeting so that any member wishing to attend may do so.
6.  Make sure all additions and corrections get printed in the  fair books
            This is done by:
                        Keeping in contact with entry department secretary
                        Proof reading the   book
                        Phone calls to the entry department secretary
                        A meeting with the entry department secretary is suggested
7.  Work with and for association members and officers and  fair exhibitors in making the state  shows rewarding and enjoyable for all.
8.  Coordinate trophy sponsors-this includes:
            Checking with past sponsors to see if they will continue to sponsor.  If not, finding replacement sponsor(s)
            Make sure trophy sponsor’s name, herd name, city where they live and trophy they are sponsoring appears in the   books
            Collect money form sponsors and see to it that the trophies are ordered-including ones sponsored by IDGA
            Make sure all trophies not sponsored by state  are on hand when needed.
9.  Responsible for turning over all files and pertinent information over to the new representative when one takes over.

SUGGESTIONS:
1.  Attend as many IDGA meetings as possible in order to know the wants and needs of   exhibitors
2.  Proof read   book when you receive it and make note of any changes that might have not gotten corrected, new items that might not have gotten put in the book or any mistakes that might appear.
3. Take notes at State Fair of suggestions or complaints.
4. Talk to exhibitors and ask for suggestions or concerns.
5.  Assist in finding solutions to any problems that may come up at the show.
6.  Report to membership the results of meetings with barn director.
7.  Bring book errors to attention of First Assistant along with suggested solutions to these errors.