JOB DESCRIPTION - SECRETARY
1. Shall be elected in even numbered years at the regular voting time for all other offices for a two year term
2. Duties are:
Recording of IDGA minutes at all IDGA membership meetings
Recording of IDGA minutes at all IDGA Board of Director meetings
Present previous months edited minutes at IDGA meetings
Make corrections to said minutes when necessary.
Answering IDGA correspondence.
3. Minutes shall consist of:
Place and date of meeting
Count of members attending meeting
Names of persons making and seconding motions. Results of voting on motions.
No names of judges being considered for any IDGA sponsored show nor monies being paid to said judges shall be published in the edited minutes.
No financial reports shall be published in the edited minutes
4. Corrections and additions to previous minutes shall be recorded and published in the minutes being taken at the time the corrections and or additions are made.
5. The secretary shall submit to the website editor an edited version of the minutes within five (5) days of the last Association meeting.
Edited means that no financial reports nor names of judges being considered for shows will be printed in the newsletter
6. The secretary shall keep a copy of the non-edited and the edited association minutes in a three-ring binder.
7. Copies of the association minutes will be available for use by the Board members or any member of the association upon request. Requesting party stands all costs of this service.
8. If the secretary cannot attend a meeting he/she will notify the President in time for him/her to assign someone else to record the minutes.
9. If resignation by the secretary becomes necessary, the secretary will agree to record the minutes of one more meeting (if possible) to allow the association time to elect a new secretary.
10. The secretary will be responsible for turning all files and pertinent information over to the new secretary when one takes over.